FAQ: Mission Computerisation Project

As a rule, no. For each expense, you must upload to U-Web either the digital receipt or a complete and legible scan or photograph of the original paper document. The originals must be retained until notification is received confirming that digital storage has been completed. They must only be submitted if the system requests them for a spot check or for a mission carried out in a country where digitisation is not permitted.

Enter one expense item for each supporting document. If the document is in digital format, attach the original file without printing it. If it is on paper, attach a complete and legible scan or photograph. The formats listed in the guide are PDF, JPG, JPEG, PNG and TIFF. You can enter the expense manually or use ‘Add expense from attachments’, always checking the data recognised by the system.

Only after receiving the message confirming that the digital preservation process has been successfully completed. Until then, the originals must be retained. Any retention obligations required for reporting or documenting projects and activities funded by third parties also remain in force.

No. These documents prove that payment has been made, but they do not replace the commercial or tax receipt detailing the expenditure. They may be attached to supplement the receipt and document the traceability of the payment.

The system sends a message requesting that the original paper documents be submitted to the relevant office. You must wait for this notification and follow the instructions provided. The office will compare the originals with the documents uploaded to U-Web.

U-Web will notify the applicant by email and ask them to submit the documentation to the relevant office. Please follow the instructions provided and keep all original documents.